Join the Operational Excellence Team at Residence

Residence is seeking a detail-oriented, discreet Executive Administrative Coordinator to support our luxury real estate operations. This role is essential to maintaining the seamless service experience that distinguishes our brand in the premium property market.

Position Overview

As an Executive Administrative Coordinator, you will provide sophisticated administrative support to our team of luxury real estate professionals. You will be responsible for ensuring operational excellence while maintaining the highest standards of client service and confidentiality.

Responsibilities:

• Manage complex calendars and scheduling for senior agents and executives

• Coordinate high-profile property viewings and client meetings

• Process property documentation with meticulous attention to detail

• Prepare and proofread correspondence, presentations, and marketing materials

• Serve as a polished first point of contact for distinguished clients

• Maintain comprehensive database of properties, clients, and transactions

• Support the creation and assembly of luxury property portfolios

• Coordinate with international offices for cross-border client services

• Assist with planning and execution of exclusive client events

• Manage office operations to ensure a premium environment

• Handle sensitive client information with absolute discretion

• Provide administrative support for property marketing campaigns

Qualifications:

• Minimum 3 years of administrative experience in luxury real estate, finance, legal, or high-end hospitality

• Exceptional organizational skills with ability to prioritize competing demands

• Superior written and verbal communication abilities

• Proficiency with Microsoft Office Suite and CRM systems

• Meticulous attention to detail and commitment to accuracy

• Professional demeanor with a service-oriented mindset

• Ability to operate with absolute confidentiality and discretion

• Adaptability to work in a fast-paced environment with changing priorities

• Bachelor's degree preferred

• Fluency in English; additional languages valuable based on location

• Experience with property management software an advantage

What We Offer:

• Competitive salary commensurate with experience

• Performance-based incentive opportunities

• Comprehensive benefits package including health insurance and retirement plan

• Professional development and career advancement opportunities

• Collaborative work environment with industry leaders

• Exposure to the luxury real estate market

• Modern, prestigious office location

How to Apply:

Qualified candidates are invited to submit a resume and cover letter detailing relevant experience and explaining your approach to providing exceptional administrative support in a luxury environment.

When applying, please specify your preferred location(s) from our available markets.

Submit your application to admin-careers@residence.com with the subject line "Executive Administrative Coordinator - [Your Name]"

Residence is an equal opportunity employer committed to diversity in the workplace. All applications will be treated with strict confidentiality.